Records services
Moving from paper to digital?
Cott digitizes bound and unbound books, wide-format documents, microfilm, aperture cards, microfiche, index cards, and plats, so your historical records have a searchable digital backup.
Are you seeing a growing demand for electronic access to your historical records? Are you concerned about the records in your care that don’t have a digital backup?
Cott has the proven experience to deliver a backfile scanning solution built around your specific goals. From land and court records to large plats and microfilm, our dedicated scanning professionals have years of experience in historical document preservation and can digitize virtually any type of media, including:
- Bound and unbound books
- Loose and wide-format paper documents
- 16mm and 35mm roll microfilm
- Aperture cards
- Microfiche
- Microfilm jackets
- Paper index cards
- Plats
“Our office handles civil and criminal records, along with land records sales, marriage licenses, and birth certificates. Over the years working with the Cott team, we’ve been able to scan and enter our records into a database that is searchable and user friendly. It has been a huge task, but the Cott team has been there for us every step of the way.”
— Patreace McGee, Chief Deputy Clerk, Evangeline Parish, LA
What sets Cott apart
- Experience — Cott Systems has been an innovator in records management for over 130 years and has digitized records since the technology became available in the 1970s. Our team has more than 50 years of combined experience in document preservation and restoration.
- Superior results — We use bound-book scanners, wide-format duplex scanners, and high-speed production scanners to achieve maximum quality and image correction.
- Flexibility — We build a plan around your schedule and your budget. Since many records can’t leave your office, we can scan bound and unbound books, negative-image pages, plats, and worn originals on-site. Projects using other media types can be completed off-site at our secure facility.
- Quality assurance — Quality control is built into every step, and images are manually inspected before delivery. Your digital images are organized into the file structure your project specifies, so your staff can find what they need.